St Boswells Cricket Club – Constitution & Rules

1.    Name

The Club shall be called “St Boswells Cricket Club” and the registered address shall be The Pavilion, The Green, St Boswells.

2.    Object

The object of the club will be the fostering and playing of cricket in St Boswells, Newtown St Boswells and adjoining districts, and all activities necessary and desirable in connection therewith.

3.    Affiliation

The club shall be affiliated to Cricket Scotland and other governing bodies as agreed by the Management Committee.

4.    Governance of the Club

The affairs of the Club shall be vested in a Management Committee which will be elected by the general body of members at the Annual General Meeting. The Management Committee shall consist of the office bearers viz.: Chairman, Captains and vice-captains of 1st and 2nd XI’s, Hon. Secretary, Hon. Treasurer, Fixture Secretary, Membership Secretary, Bar Convener, Junior Cricket Convener, Womens Cricket Convener and at least three other members all of which will retire annually in rotation, but be eligible for re-election. Any one person will be permitted to hold up to two (2) Officer positions. Committee Members and Officers may be subsequently admitted outwith the AGM subject to Management Committee approval. The Management Committee shall meet once every two months or more frequently if required.

5.    Management Committee

The Management Committee shall be responsible for the entire management and control of the property, funds and affairs of the Club and shall have powers to fill any vacancies which may occur in their numbers during their term of office, and to appoint sub-committees.  The Captains of the 1st and 2nd XIs shall be elected by playing members only. The vice-captains shall be chosen by the respective team Captains.

6.    Annual General Meeting

The Annual General Meeting, for which seven days notice shall be given, shall be held at the end of November each year.  The Chairman or, in his absence, the Captain of the 1st XI shall preside at this and all other Committee or Special Meetings of the Club.  The Chairman shall have a casting as well as a deliberative vote at all meetings.  Six members shall form a quorum at a Management Committee Meeting.

7.    Special General Meeting

A Special General Meeting of the Club may be called –
a.    At the request of the Management Committee
b.     At the request, in writing to the Secretary, of no less than ten Members who must specify the business to be considered.  Such meetings will be convened within twenty one days of receipt by the Secretary of such a request.

8.    Finances

The financial year shall end on the 30th September.  The Treasurer shall receive and disburse all monies due to and due by the Club and keep correct accounts and books showing the financial affairs and intromissions of the Club.  The Treasurer will prepare an abstract of accounts for submission to the Annual General Meeting after having been audited by the Auditor appointed by the Club.

9.    Subscriptions

The Annual Subscription for membership shall be determined from time to time at the Annual General Meeting of members or at a Special General Meeting convened under rule 7. The annual subscription shall be due on the 1st of January for the ensuing season and any member whose subscription is in arrears in any one year at 1st April shall be reported to the committee who shall have powers, after due warning, to terminate their membership. Playing members shall not be permitted to represent the club after 1st April in a season if they have not paid their subscription.

10.    Membership

Membership will be open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of race, occupation, sex or religious, political or other opinion. Only members over 15 years old shall have voting rights. The Membership Secretary shall keep a record of the names and addresses of the members and process membership monies as required by the Treasurer.

11.    Visitors

A member may introduce up to three visitors to the Club on any one occasion.  A visitor shall not be supplied with liquor in the Club premises unless on the invitation and in the company of a member, and such member shall, upon the admission of such a visitor to the club premises, or immediately upon them being supplied with such liquor, enter his own name and the name and address of the visitor in a book which shall be kept for this purpose, and which shall show the date of each visit.

12.    Equity

The Club will operate an Inclusion and Diversity Policy where no one is denied the right to equal access on the grounds of age, race, creed, colour, gender, disability, occupation, religion, sexual orientation or political persuasion or marital status or having or not having dependants, and where there is equality of opportunity in terms of the playing rights and the rights of members to attend general meetings, vote and hold office. All potential members are to confirm they have read and understood the Inclusion and Diversity Policy on submission of membership.

13.    Child Protection

The Club will be fully committed to safeguarding the welfare of all children in its care. It recognises the responsibility to promote safe practice and to protect children from harm, abuse and exploitation. The Club will maintain a Child Protection Policy and ensure it reflects current best practice and legislation. The Child Protection Officer (a.k.a. Welfare Officer) has responsibility for maintaining this policy and overseeing child protection for the Club. Staff and volunteers will work to uphold the Policy and all playing members, coaches and other volunteers are to confirm they have read and understood the Child Protection Policy.

14.    Conduct Of Members

If the conduct of any member is such as appears to the Management Committee to endanger the character or good order of the Club, it shall be in the power of the Management Committee to meet and consider the expulsion or suspension of such member.  At such a meeting the vote shall be by ballot and if a two thirds majority vote for the expulsion of such member, his name shall be removed from the list of members.

15.    Licensing Rules

a.    No alcoholic liquor shall be sold or supplied to any person under 18 years of age.
b.    Alcoholic liquor shall be sold or supplied at such hours within the permitted hours prescribed by the statute as the Management Committee may from time to time determine.
c.    Alcoholic liquor shall only be supplied for consumption within the Club premises prescribed by the Management Committee for the purpose.
d.    No gambling shall be allowed within the Club premises except under Part III of the Gaming Act 1968, Section 52(2).
e.    No members of the Management Committee and no person employed by the Club shall have any personal interest in the sale of alcoholic liquor in the Club, nor in the profits arising from the sale of liquor.

16.    Dissolution Of The Club

The Club may be dissolved at a Special General Meeting called for that purpose and must be advertised 14 days before the meeting.  Such proposals to dissolve the Club shall take effect only if agreed by a two-thirds majority of members present and voting at the meeting.  Surplus funds of the Club, if it is dissolved, shall be transferred to such other charitable institution or voluntary organisation having similar objects as the members of the Club may determine or failing that shall be applied for some other charitable purpose.

17.    Bye-laws and Constitution

The Management Committee shall have the power to make such bye-laws and changes to the Constitution as they think advisable for the proper management of the Club, but such bye-laws and changes must be submitted to an annual general meeting of the club. These must be passed by a two thirds majority of voting members present.

The Constitution was updated and agreed on 28th November 2014.

Chairman: Jim Thomson
Secretary: Keith Farnish

To download a copy click on this link (opens in new window).


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